Thank you notes are under-utilized these days. While some may consider these notes to be old-fashioned, they’re actually a wonderful way to keep in contact with people and are far less work than a phone call. Consider this your mini-class in thank you notes.
When to write a thank you note:
- When someone gives you a present (yes, even relatives).
- When someone performs a service for you (being your unpaid travel-guide, having you over for dinner, getting you reservations at an exclusive restaurant, etc.).
- When someone goes above and beyond what is requested or required of them (throwing you a party, buying you lunch,picking you up from the airport) .
- When you stay at someone’s house.
- After a job interview.
Things to consider:
- Write it as soon as possible.
- Use actual stationary, preferably note cards as thank you notes are generally short.
- Mail it – everyone loves mail that isn’t a bill.
- Write it out and arrange it on your computer before touching your pen to the paper.
- Remember that this is not a letter about your life.
- Never mention money. “Generosity” is a well-used euphemism for money.
Format of the note:
- Salutation (Dear Aunt Ethel,)
- Acknowledge the gift with thanks (Thank you for the lovely sweater.)
- State how it will be used (Blue is my favorite color and it will certainly come in handy on my upcoming trip to Sweden.)
- Mention future communication (I look forward to seeing you at Christmas.)
- Express gratitude again (Thank you again for remembering my birthday.)
- Closing (All my love to you and Uncle Eugene,)
It sounds ridiculously simple because it is. Makes you wonder what you’ve been waiting all this time for, huh?